A meeting minutes template consists of a space where the name of the meeting and the date may be written. This space forms the top section of the template.
The next section of the meeting minutes template generally consists of a large space where the names of the members present may be noted down in serial order. It is in this section where the apologies of those who cannot attend are documented. This second section of the minutes template is very important as it shows whether the meeting is being conducted while there is a quorum or whether the meeting is being conducted without a quorum. The meeting attendees who are present should sign to confirm that they are present. Remember, a meeting cannot be conducted if there is no quorum, i.e. if the minimum number of attendees to validate the meeting is not present. If a meeting is conducted with the number of members fewer than the quorum or minimum number of members needed to validate the meeting, the meeting is illegal and invalid.
The next section of the meeting minutes free powerpoint templates comprises the agenda of the meeting. In other words, this section of the meeting is the main purpose of the meeting, the reason why the meeting has been called.
Then there is a small and thin space on the meeting minutes template. In this space, only a line is written instructing the meeting presenter that the minutes of the last meeting must be read out and confirmed. The single line serves to remind everyone at the meeting of the checking and verification of the minutes of the last meeting, which have to be read aloud and seconded for confirmation. The minutes of the previous meeting are to be signed if they are to be confirmed. If, upon the reading out of the minutes of the previous meeting, there is dissent and the minutes cannot be signed, then the minutes remain unconfirmed. If such an eventuality comes to pass, the present meeting cannot be hosted unless the present meeting has no connection whatever with the previous meeting.
The final section of the template has a space for fresh discussions and for report submissions. The person writing the meeting minutes will have to mention that such and such topics were discussed and such and such reports were submitted. Who said what must be recorded verbatim.
Traditional meeting minutes templates always constituted sheets of paper on which headings were written down. Minutes had to be documented in the spaces underneath the corresponding headings. For obvious reasons, such templates have given way to web-based meeting minutes templates.
Web-based meeting minutes templates are part of high-end meeting management software. Such templates are scalable, flexible and can be customized to suit the needs of people writing meeting minutes as well as of companies as a whole. Moreover, you can write a huge amount of minutes in such free ppt templates if you need to and retrieve meeting information and minutes in the flash of a second. Modern meeting management software with its smart meeting minutes templates has made the process of writing or rather typing meeting minutes easy, quick and enjoyable.